GENERAL TERMS AND CONDITIONS FOR COURSES ORGANISED BY DGPL

Table of content

1. Organiser
2. Contact for information
3. About the Course
4. Language
5. Course fees & Membership
6. Numbers of participants
7. Enrolment
8. Under-age participants
9. Non-Participants
10. Accommodation
11. Meals
12. Tasks during the course
13. Level of comfort
14. Copyright
15. Cancelations & Refunds
16. Visa
17. Refusals & Expulsions
18. Personal effects insurance
19. Medical insurance
20. Miscellaneous / smoking / alcohol
21. Disclaimer
22. Protection of personal data

1. Organiser

The Zangdok Palri Institute, or ZPI, or “the Course”, is organised by Dzogchen Gelek Palbar Ling a.s.b.l., based in Dharma City, 300 rue de Mettet, 5620 Florennes, Belgium.

2. Contact for information

For any further information, please contact the organisers on:
Email: info@zpi.patrulrinpoche.net
Email for events organised in Georgia: tbilisi@zpi.patrulrinpoche.net
Tel: +32-494-79.47.87
Web: http://zpi.patrulrinpoche.net
Skype: dgpling

3. About the Course

All details concerning the course are available on the webpage of the ZPI website describing the course.

4. Language

The working language of the course is English, and will be interpreted into French. Interpretation corners may be set up for groups of students who do not understand English. Interpretation in languages other than French is done on a voluntary basis and is not guaranteed. The selection made for the preferred language will determine the language of the CD/DVD given at the end of the course. Additional languages may be added to the CD/DVD or bought from Wisdom Treasury directly.

All course material will be published in English or in Tibetan with an English translation. Subsequent translations of texts into other languages may be arranged by local centres, and published under the supervision of Wisdom Treasury s.p.r.l.

5. Course fees & Membership

Course fees include: costs to organise the course by volunteers, infrastructure, course materials, meals and daily membership of the ASBL (for the course only with no added advantages). We ask people with financial difficulties to first try to find a sponsor from within their own circle as we cannot give credit or a reduction on our rates. For longterm students who wish to attend a compulsory course please contact us at least 3 weeks before the deadline so we can reach a mutual understanding.
Late enrolment: after the deadline for enrolment, the normal price is applied.
Partial attendance: when partial attendance is allowed, the normal price per day is applied. For those who attend partially a compulsory teaching no daily rate is allowed.
The whole amount must be paid before the enrolment deadline, through a bank transfer, in order to benefit from the reduced price.

6. Numbers of participants

The Course may be cancelled if a minimum quota of students is not reached, and enrolments may be refused if the quota of a maximum number of participants is reached.
Minimum number of participants: if the minimum number of enrolled students is not reached on the deadline for enrolment, the course may be cancelled and all enrolled students will be refunded. This number ranges typically from 25 to 35 depending on the course.
Maximum number of participants: once the limit has been reached, further enrolments will not be accepted, and news about the end of the enrolment process will be put on the website. Anyone who sends enrolment forms and money on or before that date, but after the limit has been reached, will be entitled to a 100% refund. This number may range from 60 to 120 depending on the course.

7. Enrolment

Each participant must fill in an Enrolment Form and submit it complete and signed.
Participants will only be enrolled when a valid Enrolment Form and payment in full have been received. The enrolment process is as follows:

  1. forms and payments will be checked and cross-checked for validity;
  2. valid enrolments will be acknowledged;
  3. invalid enrolments will not be accepted and requests for correct information / payment etc. will be sent out;
  4. enrolled participants will be sent additional information.

8. Under-age participants

Participants which have not reached the age of majority must fill in an Enrolment Form and submit it complete and signed. They must pay full course fees. Those who want to attend alone without their parents, or guardians, must sign the Guardian Consent and send it back along with their Enrolment Form.

9. Non-Participants

Children up to 16 years old who do not participate in the courses, but who require meals, will be charged at the rate of: 0-5 years 20%, 6-12 years 40%, 13-16 years 60%, older than 16 counts as a non-accompanying adult 80%. If participants bring children with them, they are entirely responsible for their children, for their well-being and for their behaviour at all times. Although the organisers may provide some childcare facilities, they do not accept any responsibility for participants’ children.
Adults who do not participate in the courses, but who require meals, will be charged at the rate of 80% of the normal cost price (or 80% of the late cost after the deadline). Only the spouses, or partners, of participants will be accepted as accompanying adults.
A Non-Participant form, which can be found on the website, must be filled in for each child or adult who accompanies a participant, and submitted complete and signed.

10. Accommodation

Dormitory / Camping (Dharma City)

Partial accommodation is not considered, because of organisational constraints.
Participants have the possibility to camp on the course-site, outside behind the big temple (they must bring their own tent). Participants can also book a bed in a dormitory. Rooms can accommodate a limited number of people. Men and women will be in separate dorms. A mattress will be provided. Participants must bring their own sleeping bag, blanket, thermals... Note that weather can be very cold (even in the summer). Caravans (considered as a tent) are allowed in the backyard, alongside the tents, with the restriction that electricity will not be provided due to the electrical power limitation of Dharma City.

Other accommodation

Participants can find information about other accommodation possibilities on the website.

11. Meals

Course fees include 3 meals a day. The meals are mainly vegetarian.
We will try to prepare special meals for those who need it for medical reasons; in that case, please bring your own bread, butter, rice cakes etc, and write it in the notes in your enrolment form. If you want special meals but not for medical reasons, you must bring your own food with you (no access to the kitchen will be granted).

12. Tasks during the course

For the well running of the course, everyone is requested to help for approximately 1h every day. Tasks range from administration to cooking, cleaning, etc. If there are tasks that you would like, or would not like to do, please mention it in the "notes" section of the form.

13. Level of comfort

While the organisers will do their best to provide comfortable circumstances possible for the courses to take place, participants should be aware that the level of comfort is fairly simple. Participants are invited to bring along both a mat and a cushion. They will also be able to buy them on site.

14. Copyright

As original and personal expression, the teachings of the Course are subject to copyright restrictions. All rights associated with the teachings are reserved in their entirety by Wisdom Treasury s.p.r.l.
In respect to the teachings, in whole or in part, or any material issuing from them or accompanying them, in whole or in part, no one is permitted to reproduce, sell, translate, adapt, quote, distribute, create derivative works from, perform publicly, assign rights to others, or perform any other activity which is legally recognised as pertaining to the rights of the copyright owner, without receiving explicit prior permission in writing from Wisdom Treasury s.p.r.l.

15. Cancelations & Refunds

Cancelations that fulfil the following conditions are eligible for a refund: they must be in writing and arrive at the offices of Dzogchen Gelek Palbar Ling asbl by email, post or fax. We strongly advise you to contract a cancelation insurance, in case you are not eligible for a refund (sickness, accident…).
A percentage of the fee will be transferred for cancellation received before the start of the selected course:

  • 100% refund if cancelation is done before the enrolment deadline or 15 days prior to the first day of the course if there is no enrolment deadline.
  • 50 % refund if cancelation is done between the enrolment deadline (or 15 days) and one week before the course.
  • No refund if cancelation is done later than one week before the course.

Donations are not eligible for refund.
Cancellation and refunds can only be done when the following bank details have been given:

  1. the holder’s name,
  2. the IBAN code and
  3. the BIC code of the account to which the refund is to be transferred.

These bank details must be provided at the latest 2 months after the cancellation, afterwards the amount for the cancellation/refund will be lost.

16. Visa

For Belgium

We can prepare a letter of invitation for students who would like to attend the whole course, have paid for the entire amount for the course, and have sent a correctly-filled enrolment form, before the deadline for enrolment. Visa letters will not be written after the deadline. In addition to the information asked in the enrolment form, please send us:
  1. your nationality,
  2. birthday,
  3. passport number,
  4. the fax of the Belgium embassy in your country of residence.

For Georgia

  • European citizens do not need visa to visit Georgia.
  • Russian citizens can get visa at the airport on their arrival. Visa fee is 30 USD.
  • Russian citizens who are coming to Georgia not by plane have to get visa in Moscow. In this case we can prepare a letter of invitation for students who would like to attend the whole course, have paid for the entire amount for the course, and have sent a correctly-filled enrolment form, before the deadline for enrolment. In addition to the information asked in the enrolment form, please send us:
  1. your nationality,
  2. birthday,
  3. passport number,
  4. the fax of the Belgium embassy in your country of residence.

For both cases, If you do not obtain your visa, please include the proof of your visa refusal with your request for a full refund before the 1st day of the start of the course.

 

17. Refusals & Expulsions

The organisers reserve the exclusive right to grant or refuse admission to the courses and to the property of the course premises. Those who have disturbed courses in the past may be refused admission. Those with mental disabilities or impairments, who might be troubled by the content of the Course, will not have their enrolment accepted.
In the case of serious disciplinary offences, repeated bad behaviour or infringements of the laws and customs of the country in which the courses are taking place committed by participants or accompanying non-participants, the people in question will be expelled from the course and from the course premises at the sole discretion of the organisers and without any right to a refund or reinstatement, unless otherwise decided by the organisers.

18. Personal effects insurance

The organisers do not take responsibility, or accept liability, for the loss, theft or damage of participants’ personal property, for which they recommend that participants take out their own insurance policy.

19. Medical insurance

Participants must have their own medical insurance in order to attend the courses. The organisers’ insurance does not cover personal accidents, illness, psychological care, hospitalisation or transportation. Participants are advised to ensure that they are adequately covered. Participants are required to bring and administer any prescribed medication.
Tibetan Buddhist teachings and practices and courses are not intended to be substitutes for psychotherapy. If participants have psychological or psychiatric problems, the organisers recommend that they consult their doctor or therapist before embarking on the enrolment process. If you disregard this information the organisers can not be held responsible.

20. Miscellaneous / smoking / alcohol

Participants are not allowed to exercise any lucrative activities during the course or outside it in relation to any aspect to the courses.
Pets are not allowed on the premises.
Smoking and alcohol are forbidden on the premises.
No deposit is organised for Winter Retreats as there is a fewer number of participants.

21. Disclaimer

The organisers, while being fully committed to the well-being of everyone who participates in the course, or accompanies a participant to it, are not travel agents, hoteliers or event organisers, and are not acting in any of these capacities. They do not take responsibility, or accept liability, for any difficulties or misadventures that may occur during, or in relation to, the courses.
This form and the subsequent participation agreement shall be governed by the laws of Belgium. Any dispute which may arise between parties out of or in relation thereto shall be referred to and finally settled by the tribunal of Brussels.
The organisers do not take responsibility, or accept liability, for any damage caused by any participant or by any accompanying non-participant to third parties or to their property. The organisers will pass any claims made against them in relation to such incidents on to the participant or the accompanying non-participant who caused the damage. They will not entertain any claims of whatever kind made against them by the people in question.

22. Protection of personal data

Participants’ personal data is gathered and processed by the Dzogchen Gelek Palbar Ling asbl in its database with the sole purpose of student administration and the management of the activities organised by the association. Your personal data will not be communicated to third parties. You have the right to access your personal data and to modify it. If you wish to do this, please contact the secretary: info@zpi.patrulrinpoche.net